Top 5 Reasons Why You Should Train Your Employees in Office 365

Office 365 is one of the cloud services that Microsoft provides. You can start using it by paying a monthly fee, so there is no need to purchase or install a package. The package includes Word, Excel, PowerPoint, email, business chat, file sharing, etc., indispensable for daily work and meetings.

Office 365 is widely used as essential groupware in the business scene. Office 365 certification is recommended for companies that want to use only Office applications and only groupware functions separately.

Subscription methods can use Office apps.

By subscribing to Microsoft 365, you can use Office apps on a subscription basis. Many companies use standard software such as Word and Excel in their business, but Microsoft 365 will be an excellent choice for using the latest apps and services. 

You can get a sold-out Office app from the Microsoft Store, but Microsoft itself has a section that recommends a subscription service. Of course, there is a plan to maximize the company’s profit, but Microsoft 365, which can be used in the cloud, can be said to be a service with high usability in various aspects. 

File sharing and video calls are also possible.

By subscribing to Microsoft 365, you can make file sharing and video calls using cloud storage and Office apps. If you work alone, you don’t need to share files or communicate with others, but a typical business is done in teams of multiple people. 

In addition, it will be required to communicate smoothly even when the distance is extended due to telework. 

In general, both file sharing and video calls require tools. However, if you sign up for a Microsoft 365 corporate plan, you’ll have access to services for teamwork and communication, so you don’t have to deploy another tool. 

Benefits of using Microsoft 365

Some of the benefits of using Microsoft 365 include:

No initial cost is required.

Microsoft 365 is a subscription plan so that you can use the service at no initial cost. The advantage is that it is easy to start and quit because you will not be charged anymore if you pay a certain monthly fee. 

That amount can reduce the running cost, but it costs money to update in any case, so there may be cases where the total does not change much. 

Always have the latest updates.

One of the benefits of a subscription plan is that you always have the latest apps. If it is a sold-out app, you may be required to buy a new one for each update, or you may be required to subscribe to an updated plan. 

But with cloud-based Microsoft 365, you’ll always have the latest updated apps for a monthly fee. You don’t have to worry about file and data inconsistencies due to the different versions you use. 

Any device or OS

With cloud-based Microsoft 365, you can use it on any device or OS. In the case of a sold-out app, you may have to purchase a different package for each OS, which may incur additional costs. 

Depending on the plan, if it is a corporate plan, you can use the web, mobile, and PC versions of the application. 

If it is the Web version, it can be used on almost any device connected to the Internet, and you can also use the mobile-optimized version.

Strong in security

The high level of security offered by Microsoft 365 is an additional benefit. Exchange Online Protection automatically protects your email and protects your network from threats such as spam and malware. 

In addition, you can control the permissions to access your company’s information by managing security groups and permissions. It has various security functions such as automatic detection of spam and malware and the DLP (Data Loss Prevention) function to prevent data leakage and loss. Especially for plans from high-end plans for general enterprises to plans for large enterprises, it is possible to build the highest security environment among many cloud services.

Points to utilize Microsoft 365

Number of devices that use Office apps

Before deploying Microsoft 365, check the number of Office apps devices. The plan for general corporations allows installation on up to 5 PCs, five tablets, and five mobile devices per user. (Depending on the plan) 

If it exceeds that, you can consider a different plan or purchase as many licenses as you need. 

Lots of useful features such as Microsoft Editor and Premium Templates

Microsoft is famous for apps such as Word and Excel, but if you subscribe to Microsoft 365, you can take advantage of other useful functions. For example, Microsoft terms for teams can help with communication such as collaboration, chat, and phone calls. 


Microsoft certification training allows you to subscribe to Office apps that are essential for your business. Please find a way to use it that suits your company and use it for remote work and productivity improvement.

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